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Relating to PTA financial information.

Budget 2012-2013

The PTA voted to approve a budget for the 2012-2013 school year at the last meeting on June 5.  We expect to begin the school year with a cash balance of $30,298.  The budget proposes fundraising revenue of $71,450 and program expenses of $82,792, leaving a projected cash balance of $18,956 for the end of the 2012-2013 school year. Read more

Update on Wish Lists Granted at the May 1 PTA meeting

At our last PTA meeting on May 1, the PTA approved two wish list requests.  The first will provide $1269 to purchase bags of books, which may be checked out of the library by students and teachers for book clubs.  Each bag will include 10 copies of the same book as well as discussion topics for book clubs.  The PTA also approved $300 to go towards the purchase of an interactive projector (a newer version of the SMARTBoard) for music.  The music teachers plan to use other PTA funds that they’ve been allocated from this year’s and next year’s budget to make the $1650 purchase.

There were a number of other technology requests but only $4078 available for wish list purchases.  The PTA agreed to consider more funds towards technology along with other budget requests at the next PTA meeting on June 5.

Vote on 2012-2013 PTA Budget at June 5 PTA Meeting

Please join us at the June 5 PTA meeting at 7:30 in the library.  As a PTA, we are required to plan our fundraising revenue and budget for all expenses before each school year begins.  At this meeting, we will be discussing and voting on a budget for the 2012-2013 school year.  If you have any ideas about how we should raise or spend our money next year, now is the time to share those ideas.  The Executive Board has proposed a draft budget with target fundraising revenue of $71,450 and program expenses of $82,242.  Please feel free to review the draft budget in advance by clicking here:  Draft Budget.

Come to May 1 PTA meeting to vote on wish lists

Please come to the PTA meeting on Tuesday, May 1 at 7:30 pm to vote on “wish list” requests.  Once every year, staff members and parents present many ideas to the PTA about how we can utilize any extra funds that we may have at the end of the year.  That is how we built the gaga ball pit, installed the new sound system in the auditorium, and purchased many of the iPads for our students.

Given our projections for the current fiscal year, we have $4078 available for wish lists this year and potentially up to $10,278 if we reduce next year’s budget by $6200 relative to this year’s budget.  Parents and staff have submitted over $28,500 in wish lists requests.  Unfortunately, we do not have funds available to approve all wish lists, so it is very important that you come to vote on the amount that we will approve for wish lists and the individual ideas.  Please note that the more that we approve for wish lists, the less we will have for next year’s budget, so this vote is important for anyone with a stake in next year’s budget.  We recommend, in particular, that anyone with a wish list request come to the meeting to present his or her idea and answer questions. Please see the attached handout for more detail on the funds that we have available and the ideas proposed: Wish Lists 2011-2012.

We will be voting on a draft budget for next year at the June 5 PTA meeting.  The total amount of funds available for program expenses next year will be dictated by the amount of wish lists approved at the May 1 meeting, but we will not allocate the budget to specific areas until June 5.  If you have any suggestions for next year’s budget, you should send a written request to Jill Curran at treasurer@jamestownpta.org no later than May 11.  And be sure to attend the June 5 meeting to vote on the budget for next year.

Open PTA Positions

We are looking to fill several open PTA positions for next year:

Assistant Treasurer/Treasurer
Sally Foster Fundraiser Chair or co-chairs
After School Activities- Coordinator(s)
PTA Webmaster
School Board Rep
Wellness Committee
Winter Social/Auction

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Send us your ‘wish-list’ requests

It is that time of year when the PTA looks at how well we’ve done for the year and decides whether we have extra funds to grant toward “wish list” requests.  Each year staff members and parents present many ideas to the PTA at the May 1 meeting for consideration.  That is how we built the gaga ball pit, installed the new sound system in the auditorium, and purchased many of the iPads for our students.  If you have any ideas, please send them to Jill Curran at treasurer@jamestownpta.orgby April 20 and attend the May 1 meeting.In the past, the PTA has given most careful consideration to ideas when they have had a detailed cost quote and a champion attending the meeting.  While general ideas are welcome, it is very difficult for the PTA to approve immediate funds without knowing the amount of funds required and without having someone willing to champion the idea.  It is also very useful to have the champion present to answer questions that may be asked about the idea.  Even if you don’t have a wish list request, we welcome you to attend the May 1 meeting to listen to all of the wonderful ideas and vote on them.  The June 5 meeting will also be an exciting one where we will vote on a draft budget for next year